Policies and Procedures

Nonpartisanship

Summary:

Intellectual depth, range, and independence from partisan politics are among New America's most important assets. To protect New America's commitment to nonpartisanship and intellectual independence, as well as abide by IRS regulations, it is essential that we maintain the highest standards with regard to the public statements and activities of New America staff and in our political activity.

Political Activity:

As a tax exempt, nonprofit organization governed by Section 501(c)(3) of the IRS Code, New America is prohibited as an institution from political activity. Therefore, New America does not participate in campaigns for candidates for public office, nor does it support or oppose specific candidates or parties. 

New America's own purposes, values, and obligations, however, lead it to broader policies with regard to engagement in the political process. New America is an important resource for policy development and information, and the audience for our research, ideas, and analysis inevitably includes elected officials and candidates for office of all parties, as well as non-elected policymakers, the media and the public. In keeping with the organization's mission, direct or indirect contact with elected officials and candidates and their staffs is encouraged when it relates to bringing new ideas to the fore of our nation's discourse to allow policymakers and others to better understand the policy challenges ahead.

Nonpartisanship:

To protect New America's commitment to nonpartisanship, staff members should observe the following principles and rules with regard to political activity. 

In keeping with the organization's mission, staff may brief or consult with candidates and campaigns on a strictly non-exclusive basis. New America policy advice, research, publications, analysis, and conferences and events are available to government officials, legislators, political candidates, and others regardless of political affiliation. Staff should never make promises of exclusive access or advice.

Staff may not appear as surrogates for candidates before the media or the public, and should refrain from representing or counseling them at public events or media appearances.

If staff members advise candidates in a fashion that constitutes or connotes support for those candidates they must do so in a personal capacity, outside regular business hours and without the use of New America resources, They must also make explicitly clear that they are acting as individuals and not on behalf of New America. When staff members make such arrangements in a personal capacity they should discuss and disclose their plans with their supervisor in advance, and must request a leave of absence if their political activities interfere with, or take time away from, their New America obligations.

In the case of Fellows and other part-time employees it is expected that they will have outside activities and income beyond their commitment to the organization. Employees in these categories are welcome to participate in political activity on their own time and on their own behalf (on both a paid and unpaid basis), but not as representatives of New America. In the case of Fellows with multiple affiliations, when in doubt about participation in a political activity they should use another of their affiliations or none at all. In the interest of open communication, Fellows should also discuss and disclose political activity with appropriate colleagues in a timely fashion.

All questions regarding political activity should be directed to the President, Vice President, or the Vice President for Finance and Administration. Staff and Fellows wishing to publicly or privately provide exclusive advice to a candidate or a party, or work for a specific candidate, join an advisory council to a campaign, or run for office must seek written approval from the President of New America to reach a mutually agreed upon arrangement in advance of official engagement.

Conflict of Interest

The New America Conflict of Interest Policy is designed to assure the highest level of ethical conduct of persons employed by or involved in the governance of the organization in all that pertains to the organization, and to avoid public perceptions and financial consequences detrimental to New America that could arise from the misuse, or perception of misuse, of an individual's position or influence.

New America's conflict of interest policy is not designed to eliminate or exclude relationships and activities that might create a duality of interest, but rather to encourage transparency and careful deliberation in those cases where conflicts or perceived conflicts may arise.

Conflicts of Interest:

A conflict of interest may be defined as an interest that might affect, or might reasonably appear likely to affect, the judgment or conduct of an individual associated with the organization.

A conflict of interest may exist when the interests or concerns or potential interests or concerns of any director, officer, fellow, or staff member, or any individual, group or organization to which one of these people has allegiance, may be seen as competing with the interests or concerns of the organization, or may impair these people's independence or loyalty to the organization.

For example, a conflict of interest may exist if a director, officer, fellow, or staff member:

  • has a business or financial interest in any third party dealing with the organization.
  • holds office, serves on a Board, participates in management, or is employed by any third party dealing with the organization.
  • derives remuneration or other financial gain from a transaction involving the organization (other than salary reported on a W-2 or W-9 or salary and benefits expressly authorized by the Board).
  • receives gifts from any third party on the basis of his or her position with the organization (other than occasional gifts valued at no more than $50, or if valued at more than $50, the gift is made available in a team space or common area for others to share - e.g., fruit baskets, boxes of candy.) All other gifts should be returned to the donor with the explanation that the organization policy does not permit the acceptance of gifts. No personal gift of money should ever be accepted.
  • engages in any outside employment or other activity that will materially encroach on such person's obligations to the organization; compete with the organization's activities; involve any use of the organization's equipment, supplies, or facilities; or imply the organization's sponsorship or support of the outside employment or activity.

Disclosure:

Whenever any director has a conflict of interest or a possible perceived conflict of interest with the organization, he or she shall notify the Chairman of the Board of Directors of such conflict.

Whenever any staff member or fellow has a conflict of interest or a possible perceived conflict of interest with the organization, he or she shall consult with their supervisor or another member of the Senior Management Team and, if warranted, notify the President of such conflict.

When any conflict of interest is relevant to a matter under consideration or requiring action by the Board of Directors, or committee thereof, the interested person shall call it to the attention of the Chairman of the Board of Directors and shall not be present during Board or committee discussion or decision on the matter. However, that person shall provide the Board or applicable committee with any and all relevant information on the particular matter.

The minutes of the meeting of the Board of Directors or committee thereof shall reflect that the conflict of interest was disclosed, that the interested person was not present during discussion or decision on the matter, and did not vote.

A copy of this conflict of interest policy shall be furnished to each director, officer, fellow, and staff member who is presently serving this organization or who may hereafter become associated with it. The policy and its application shall be reviewed annually for the information and guidance of directors, officers, and staff members, each of whom has a continuing responsibility to scrutinize their transactions and outside business interests and relationships for potential conflicts and make such disclosures as described herein.

Each director will be asked to complete a Conflict of Interest Policy Disclosure Statement upon his or her election or re-election to the Board and annually thereafter. Each officer and senior staff member will be asked to complete such a Statement upon his or her employment and on an annual basis thereafter.

508(C) Compliance Statement

New America recognizes its responsibility to develop electronic and information technology (EIT) products and services that are accessible and usable by all people, including those with disabilities and special needs.

New America is committed to making its products and services compliant with the accessibility standards of Section 508 (Electronic and Information Technology Accessibility Standards, 36 C.F.R. § 1194). These regulations implement Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.A. § 794d) and the Web Content Accessibility Guidelines 1.0 (WCAG 1.0) published by the Web Accessibility Initiative of the World Wide Web Consortium (W3C).

In accordance with Section 508(c), New America's online content and services are designed to comply with the applicable accessibility standards to the maximum extent practicable. We support the efforts of the federal government and legislature to make electronic information products and web based products accessible to federal employees and the public.

If you have any comments or questions about New America content and accessibility, please let us know.

Gift Guidelines

As part of ensuring our mission, New America is guided by the following principles in all its activities and partnerships. New America does not engage in research or educational activities directed or influenced in any way by financial supporters and the following principles are reviewed annually:

Full Transparency: All financial support will be acknowledged on the public New America website and in any annual reports by identifying both the donor and the level of support.

Independence: New America steadfastly adheres to its mission of developing independent, non-partisan analysis and recommendations reflective of rigorous scholarship and promoting those ideas through broad public discourse. New America maintains full authority regarding project agendas, events, budgets, editorial content, and personnel decisions.

Accessibility: New America shares our work broadly and openly in accordance with open source guidelines.

In addition to our organizational principles guiding the general solicitation and acceptance of contributions, we acknowledge that New America accepts financial support from numerous sources, including corporations, for research and educational activities that support its mission, endeavoring to maintain a broad and diverse base of support. In addition to individuals and foundations, this includes support from governments, both domestic and foreign, and corporations. New America financial supporters have no influence or control over the research design, methodology, analysis, or findings of New America research projects, nor do they have influence or control over the content of educational programs and communications efforts. Offers of financial support predicated on such expectations are not accepted. This policy and New America practices will be shared with donors and reviewed annually to ensure that the organization is in compliance with its provisions and faithful to its intent.

Privacy Policy

New America is committed to protecting your online privacy. The following explains what information we collect about you, how we use it and what choices you have regarding this information. This policy applies to all information collected from or submitted to newamerica.org.

What We Know About You

As with all Web sites, this site automatically recognizes your domain name, IP address, browser version, operating system and the referring site you passed through to reach our site. Any additional information you provide us — such as your name, organization, address, telephone number, e-mail address and interests — is collected only upon your request. You must, for example, provide such information whenever you sign up for our email newsletter or make an online contribution.

How We Use "Cookies" and Why

Our site uses "cookies" to improve your navigation through the site and to help us make the site more useful to you. A "cookie" is a small text file on your computer's hard drive that our Web site uses to collect information about how you use our site. The cookie transmits this information back to our Web site each time you visit a page on our site, thus allowing us to identify our most popular pages, features and data. We can then use this information to improve our site to more effectively meet your needs.

How We Use What We Learn

Information we collect is used to improve the content of our sites and to provide you with information or support you've requested. Also, we compile and use this information so that we may keep you apprised of New America events or developments that may be of interest to you.

What We Tell Others About You

We do not furnish to third parties the information that we gather or that you provide to us unless we are legally required to do so.

Donor Privacy & Online Transactions

The privacy and security of our donors’ personal information is very important to us. We will not sell, share or trade our donors' names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations. This policy applies to all information received by New America, both online and offline, as well as through any electronic, written, or oral communications.

New America’s website uses a third party vendor, iATS Payments, to process online donations. Our donors’ information collected through iATS will only be used for purposes necessary to process the donation. We do not collect and store credit card or other secure billing information. For more information, read the iATS privacy policy here.

Links to Other Sites

This site contains links to other sites, including those produced by other organizations. New America is not responsible for the privacy practices or the contents of any outside sites. As a general rule, links to outside sites are launched in a new browser window, to make clear that you are leaving newamerica.org.

Advertising

New America does not accept or display online advertising, and therefore does not work with third-party advertising services. We do, however, promote our own events and publications in various places throughout the site.

Choices You Have

If you wish to discontinue receiving communications from us at any time, please let us know by e-mailing, calling or writing us (see contact information below). Users who choose to not accept cookies are welcome to use our Web site, but certain features may not be fully available.

Any Questions?

For more information on our Privacy Policy, please contact New America. For more information about Internet privacy in general, you may find one of the following links helpful:


Americans for Computer Privacy

Center for Democracy and Technology

Electronic Frontiers Foundation (EFF)

Electronic Privacy Information Center (EPIC)

Federal Trade Commission (FTC)

Online Privacy Alliance

Privacy Foundation

Privacy Rights Clearinghouse

Contact Information


New America

740 15th Street NW, Suite 900

Washington, D.C. 20005

202.986.2700

communications@newamerica.org